This Guide Memo defines University policy on designation of and payment for holiday breaks. Review present University vacations from the Cardinal in the office web site.
Authorized by the Vice President for hr.
Pertains to Stanford University workers perhaps maybe maybe not included in collective bargaining agreements. For policies that connect with workers included in collective bargaining agreements, relate to the agreements between Stanford University and SEIU Higher Education Workers Local 2007 and Stanford University together with Stanford Deputy Sheriffs’ Association. Agreements are found at work Relations & Collective Bargaining. This policy will not connect with employees that are contingent.
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1. Eligibility for Paid Vacations
a. Regular staff workers (those appointed for 6 months or much much longer on a consistent or basis that is fixed-term for at the very least 20 hours per week) meet the criteria for compensated vacations you start with initial day’s work. Contingent workers aren’t qualified to receive compensated holiday breaks.
b. An employee must work or be on previously approved paid leave status on his/her regularly-scheduled work day, both immediately before and after the holiday to receive holiday pay. The only real exceptions are workers on seasonal/temporary layoff, or workers with authorized leave that is unpaid starting your day after or closing the afternoon prior to the vacation.
c. Workers whose final day’s work precedes any occasion aren’t qualified to receive getaway pay.
2. Times Designated as Paid Vacations
a. Scheduled Holidays
The times designated by the University for the observance associated with the after breaks are planned every year by the Cabinet. Those times are usually planned as given below:
| times Designated as Paid Holidays | |
|---|---|
| Holiday Name | Date of getaway |
| New 12 months’s Day | January 1 |
| Martin Luther King, Jr. Day | January – 3rd Monday |
| Presidents’ Day | February – 3rd Monday |
| Memorial Day | might – final Monday |
| Independence Day | July 4 |
| Labor Day | September – very very first Monday |
| Thanksgiving | November – 4th Thursday |
| Friday after Thanksgiving | November – as previously mentioned |
| Winter getaway | December 24 |
| Winter getaway | December 25 |
| drifting getaway | See part 5 below |
3. Policy whenever any occasion Falls for an or sunday saturday
A holiday that falls on Saturday is seen by the University in the preceding Friday. A vacation that falls on Sunday is seen regarding the after Monday. Whenever 25 falls on Saturday and the Winter Holiday is observed on Friday, the December 24 Winter Holiday is observed on Thursday december.
4. Policy Whenever a vacation Falls During Winter Closing
The University might have a cold temperatures closing throughout the work days including the Winter vacations or brand New 12 months’s Day vacation. Workers in functional devices that observe cold temperatures closing will get vacation pay money for holiday breaks that fall through the closing, and might utilize available PTO, floating vacation, accrued holiday, unpaid time down, or any mixture of these, from the staying closing times. See Administrative Guide Memo 2.1.8 : Miscellaneous Authorized Absences.
5. Floating Getaway
a. Drifting Holiday Policy
For regular, full-time workers, eight hours of drifting vacation can be obtained on January 1 (or date of hire for workers employed after January 1) and certainly will be studied on any time or partial time within that calendar 12 months that is mutually decided by the worker and manager. For workers working not as much as regular, the amount of time credited while the drifting getaway is prorated on the basis of the worker’s frequently scheduled work hours.
b. Reporting Holiday that is floating Time
- Non-Exempt Employees: Record all drifting getaway time taken throughout a pay duration within the recruiting management system (Axess/PeopleSoft HRMS).
- Exempt Employees: It is really not essential to report any floating vacation time lower than four hours. For reporting purposes of four or higher hours, record at the least four hours or perhaps the real time taken if over four hours.
c. Drifting getaway and Winter Closure
Employees may “borrow” as much as their complete number of the year that is next drifting getaway to pay for time that will otherwise be unpaid during cold weather closing.
d. Help Guide to Supervisors: drifting vacation in instances of Termination
If a worker will be terminated together with obtained holiday that is floating perhaps perhaps not been utilized by the worker, plans is created for the worker to use the floating vacation just before termination. Should this be extremely hard, report the unused floating vacation on the Termination Web Form. The worker will get regular purchase the break.
ag e. Extra information
to learn more, speak to your Human that is local resources (HRM). For a summary of HRMs, please begin to see the Public set of Stanford HR Managers and Associates in the HR at Stanford site.
6. Getaway Pay Policy
a. Whenever day’s getaway Observance Falls for A scheduled workday and worker Does Not focus on That time
- Full-time and Part-time Exempt Salaried Staff
Full-time and part-time exempt salaried staff accept regular buy your day. - Full-time Non-exempt Regular Employees
Full-time non-exempt employees that are regular up to eight hours of regular buy the straight-time scheduled hours for your day.
Part-time Non-exempt Regular workers
Part-time non-exempt regular workers receive pay either with regards to their straight-time hours planned for your day, or even for how many hours acquired by dividing their normal amount of planned regular work hours by five times, whichever is greater.
b. Whenever of Holiday Observance Falls on Employee’s Scheduled Day Off and Employee Does Not Work on That Day day
- Full-time Exempt Salaried Employees
Full-time exempt salaried workers get a later date down with pay in identical twelve months, or once the worker’s department determines that a later date down isn’t feasible, eight hours are included with personal time down effective January one of the calendar year that is following. - Part-time Exempt Salaried Employees
(a) whenever a normal working arrangements may be the exact exact same amount of hours daily for five times each week, the employee gets a later date down with pay. Nonetheless, in the event that worker’s division determines the period down on a later date isn’t feasible, the hours are put into time that is personal.
(b) whenever working arrangements is four or less times each week or varying variety of hours daily during every week, the employee gets time down with pay on another workday for the amount of hours acquired by dividing the number that is normal of hours by five times. Nonetheless, payday loans in Hampshire direct lenders in the event that worker’s department determines time down on a later date just isn’t feasible, the hours are included with personal time down. - Full-time Non-exempt Regular Employees
Full-time non-exempt regular workers get a later date down with regular pay, or once the worker’s division determines a later date down isn’t feasible; the worker gets an additional time’s pay at one and one-half times the straight-time price. - Part-time Non-exempt Regular Employees
Part-time non-exempt regular workers get a later date down with regular pay on another workday either for the straight-time hours generally planned for the day that is alternate, or even for how many hours acquired by dividing the conventional amount of regular work hours by five times, whichever is greater.
c. Whenever Worker Deals With of Holiday Observance day
- Full-time and Part-time Exempt Salaried Employees
Full-time and part-time exempt salaried workers may get partial or complete compensatory time off whenever authorized because of the manager as suitable for the functional circumstances. - Full-time Non-exempt Regular Employees
Full-time non-exempt regular workers get some time pay that is one-half the hours done the vacation and either a later date down with regular pay in identical pay duration, or, whenever time off cannot be provided, eight hours of additional pay (including change premium, if relevant). - Part-time Non-exempt Regular Employees
Part-time non-exempt regular workers get some time pay that is one-half the hours labored on the vacation and either time down with pay money for exactly the same wide range of hours inside the pay duration, or, whenever time off cannot be supplied, additional pay money for this quantity of hours. - Temporary or Casual Employees
Temporary or casual workers, including pupil employees, receive the established straight-time price of pay money for the full time worked or even the overtime price if any moment actually worked surpassed eight hours in one day or 40 hours in a work week.